Privacy Policy

Information We Collect

Personal Information

When you register for QkInvoice, we collect only what's necessary to provide our service:

• Name and email address for account identification and communications
• Billing information for subscription processing (we don't store complete payment details)
• Company details (if applicable) to customize your invoices

Client Information

As an invoicing platform, we process information about your clients that you choose to provide:

• Client names and contact information
• Billing addresses
• Payment terms
• Invoice history

Important: You remain the data controller for your client information. We act as a data processor and only handle this information according to your instructions.

How We Use Your Information

We only use your information for specific, limited purposes:

• Providing and maintaining our invoicing service
• Processing payments and fulfilling subscription obligations
• Generating and storing your invoices and financial documents
• Communicating with you about service updates or changes
• Improving and optimizing our platform based on anonymized usage data
• Protecting against fraudulent or unauthorized transactions
• Complying with legal obligations

We will never sell your data to third parties or use it for advertising purposes without your explicit consent.

Your Rights

You have several rights regarding your personal data:

• Right to access your personal data
• Right to correct inaccurate information
• Right to delete your data (where legally possible)
• Right to restrict or object to certain processing activities
• Right to data portability (receiving your data in a usable format)
• Right to withdraw consent at any time for activities based on consent

To exercise any of these rights, please contact us at the email address provided below.

Data Storage and Security

Your data security is our priority. We implement the following measures:

• All data is encrypted in transit using TLS and at rest using industry-standard encryption
• Regular security audits and vulnerability testing
• Strict access controls limiting data access to authorized personnel only
• Automatic backups to prevent data loss
• Data retention limited to the duration necessary for service provision or legal requirements

In the unlikely event of a data breach, we will notify affected users and relevant authorities as required by law.

Third-Party Services

We use a limited number of trusted third-party services to help provide our platform:

• Payment processors to handle subscription payments
• Cloud hosting providers for infrastructure
• Email service providers for communications

All third-party providers are carefully vetted and bound by data processing agreements that ensure they maintain appropriate security and confidentiality of your data.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:

Email: support@qkinvoice.com

We aim to respond to all legitimate requests within 30 days.